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Protect Educate Children

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Effective Date: 21.10.2025

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Protect Educate Children (“we”, “us”, or “our”) is committed to protecting and respecting your privacy. This Privacy Policy sets out how we collect, use, store, and protect your personal data in compliance with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.

We are a UK-registered charity [insert charity registration number], and our registered office is at [insert registered address].

 

1. Purpose of this Policy

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This Policy explains:

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• What personal data we collect
   

• How we collect and use your personal data
   

• The legal bases for processing your data
   

• How long we retain your data
   

• Your rights under data protection law
   

• How to contact us regarding your data
   

 

2. What Personal Data We Collect

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We may collect and process the following categories of personal data:

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2.1 Identity and Contact Data

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• Name
   

• Postal address
   

• Email address
   

• Telephone number
   

• Date of birth
   

• National insurance number (where required)
   

2.2 Financial and Transaction Data

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• Bank account details (for donations, payments, or grants)
   

• Gift Aid declarations
   

• Donation history
   

• Payment card details (processed securely via third-party payment processors)
   

2.3 Technical Data

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• IP address
   

• Browser type and version
   

• Time zone settings
   

• Device identifiers
   

• Usage data from website interactions (e.g. cookies)
   

2.4 Special Category Data (where applicable)

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We may process sensitive personal data such as:

• Health information (e.g. to support vulnerable children or provide accommodations)
   

• Racial or ethnic origin (where required for monitoring or legal compliance)
  We only process special category data with your explicit consent or where legally required.
   

 

3. How We Collect Your Personal Data

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We collect personal data from you:

• When you contact us via our website, email, telephone, or in person
   

• When you donate, sign up for events, or request information
   

• When you apply for or receive our charitable services
   

• When you sign up to our newsletter or campaigns
   

• Through cookies and analytics on our website
   

• From third-party fundraising platforms (e.g. JustGiving, PayPal Giving Fund), subject to their privacy policies
   

 

4. Lawful Bases for Processing

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We process your personal data under the following lawful bases as defined by Article 6 of the UK GDPR:

• Consent: Where you have given clear consent for us to process your data (e.g. marketing communications)
   

• Contract: Where processing is necessary for the performance of a contract with you
   

• Legal Obligation: Where we are required to comply with a legal obligation (e.g. Gift Aid records)
   

• Vital Interests: To protect someone’s life (e.g. safeguarding vulnerable individuals)
   

• Legitimate Interests: For our charitable objectives, provided your rights do not override those interests
   

 

5. How We Use Your Personal Data

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We use your data to:

• Process and acknowledge donations
   

• Manage supporter relationships
   

• Provide services and assistance to beneficiaries
   

• Comply with charity and financial regulations
   

• Promote our charitable work, campaigns, and events (where consent is given)
   

• Improve our website and services
   

 

6. Marketing and Communications

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We will only contact you for marketing purposes (e.g. newsletters, campaign updates) if you have opted in to receive such communications.

You can withdraw your consent at any time by clicking the “unsubscribe” link in our emails or contacting us directly at [insert contact email].

 

7. Sharing Your Data

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We do not sell or rent your personal data. However, we may share your data with trusted third parties, including:

• Service providers (e.g. IT, payment processors, mailing houses)
   

• Professional advisers (e.g. legal, accounting)
   

• Regulators and authorities (e.g. HMRC, Charity Commission) as required by law
   

All third-party processors are contractually bound to maintain the confidentiality and security of your data.

 

8. International Data Transfers

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We primarily process data within the UK. If data is transferred outside the UK (e.g. to cloud service providers), we ensure appropriate safeguards are in place, such as:

• Adequacy decisions by the UK government
   

• Standard Contractual Clauses (SCCs)
   

• Other lawful mechanisms under UK GDPR
   

 

9. Data Security

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We implement appropriate technical and organisational security measures to prevent your data from being accidentally lost, used, or accessed in an unauthorised way.

Access to your personal data is restricted to those employees, agents, contractors, and partners who have a need to know and are subject to confidentiality obligations.

 

10. Data Retention

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We retain your personal data only for as long as necessary to fulfil the purposes we collected it for, including satisfying legal, regulatory, or accounting requirements.

For example:

• Donation records (including Gift Aid): 6 years
   

• Contact information for marketing: until you unsubscribe or withdraw consent
   

• Child protection records: in accordance with safeguarding and legal guidelines
   

 

11. Your Legal Rights

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You have the following rights under data protection laws:

• Right to access – request a copy of the data we hold about you
   

• Right to rectification – request correction of inaccurate or incomplete data
   

• Right to erasure – request deletion of your data (subject to lawful exemptions)
   

• Right to object – object to processing based on legitimate interests
   

• Right to data portability
   

• Right to restrict processing
   

• Right to withdraw consent – at any time, where processing is based on consent
   

• Right to lodge a complaint with the Information Commissioner’s Office (ICO)
   

To exercise your rights, contact us at:
📧 alihamzamoukhtar@gmail.com
📮 85 Great Portland Street, Marylebone, London, W1W 7LT

You may also contact the Information Commissioner’s Office at:
www.ico.org.uk or call 0303 123 1113

 

12. Cookies and Website Analytics

We use cookies and similar technologies to enhance user experience, monitor website performance, and support fundraising campaigns.

You can manage your cookie preferences via our cookie banner or your browser settings. See our Cookie Policy for full details.

 

13. Changes to this Policy

We reserve the right to update this Privacy Policy at any time. Material changes will be notified via our website or direct communication where appropriate.

Last updated: 21.10.2025

 

14. Contact Us

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If you have any questions or concerns about this Privacy Policy or our data practices, please contact:

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Data Protection Officer

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Ali Hamza Moukhtar

Protect Educate Children
85 Great Portland Street, Marylebone, London, W1W 7LT

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📧 alihamzamoukhtar@gmail.com
📞 +44 (0) 79 03 013 303